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COVID-19 INFORMATION

2022 JEN CONFERENCE

YOUR HEALTH & SAFETY

 

We look forward to seeing you in Dallas at the 13th Annual Conference!

JEN is committed to employing policies and procedures to ensure your safety as well as the safety of our performers, presenters, students, attendees, volunteers, exhibitors, and staff.

To support a safe in-person conference,  Jazz Education Network will require proof of full vaccination against COVID-19 with a vaccine approved for emergency use by the United States Food and Drug Administration (“FDA”) or World Health Organization (“WHO”), with the final dose of their vaccine administered at least 14 days before entry (December 22, 2021).

OR

proof of a negative COVID-19 test taken within 72 hours of arrival at the conference as a prerequisite to attending and participating in the JEN conference.


REGISTRATION REQUIREMENTS

To receive your registration badge to attend and/or participate in the JEN Conference in Dallas, Jazz Education Network will require

EITHER

1. Proof of full vaccination against COVID-19

Final dose administered at least 14 days before entry.
(December 22, 2021)

  • UPLOAD BEFORE DECEMBER 1.
    A digital upload of physical vaccination cards
    as part of the registration process before DECEMBER 1 to expedite your check-in at registration, or
OR
  • BRING IT WITH YOU.
    You are also welcome to bring your
    Proof of vaccination  with accompanying photo ID to the registration window upon arrival.
OR

2. Proof of a negative COVID-19 test

Test taken within 72 hours of arrival.

Attendees have the option of providing a negative COVID-19 test at the conference registration counter in Dallas.

NOTE: Please be prepared to wait in line if choosing to register or show vaccination documentation at the registration counter.



MASK REQUIREMENT

Whether vaccinated or not, ALL individuals will still be required to wear a mask that covers the nose and mouthwhile inside the Exhibit Hall or a room that is being used to present a JEN Conference session, meeting, or performance. Performers and presenters may choose to wear or not wear a mask during their performance or presentation.

Masks must completely cover the mouth and nose.  Makeshift masks are not acceptable, including non-surgical paper masks, scarves, neck gaiters, shirts pulled up, and the like.

Jazz Education Network reserves the right to refuse entry or remove from the premises any individuals who do not adhere to these policies.



COVID-19 POLICY ACKNOWLEDGMENT

All Jazz Education Network Conference attendees are required to acknowledge and accept our COVID-19 Policy. Your conference registration is acknowledgment and agreement of the JEN Conference COVID-19 Policy. 

As new guidance regarding best practices becomes available, we will continue to update our policies and procedures regarding COVID-19 in relation to the JEN Conference, January 5-8, 2022.



FAQs

What if I am not vaccinated yet?

Good news! If you get your second shot on or before December 22, you will be fully inoculated before the conference. To find a place near you to get a free COVID-19 Vaccination, visit https://www.vaccines.gov/search/.

What kind of COVID-19 test is acceptable at registration?

Attendees opting to provide a negative COVID-19 test taken within 72 hours of arrival to the conference, please continue to monitor this page for the available and approved options at the end of December/beginning of January.

Centers for Disease Control and Prevention Information on COVID-19 Testing


If an attendee arrives without proof of COVID-19 vaccination or a negative COVID-19 test taken within 72 hours of arrival, they may visit one of the Dallas County Local Testing Sites.  Please note that most tests take 3 days to receive results.

Where are the nearest local testing resources?

If an attendee arrives without proof of COVID-19 vaccination or a negative COVID-19 test taken within 72 hours of arrival, they may visit one of the Dallas County Local Testing Sites and return to the registration counter with proof of negative testing. Please note that most tests take 3 days to receive results.

Will booster shots be required?

No, booster shots will NOT be required.

What if I am ill right before or during the conference?

For everyone’s safety, we ask that you please remain home if you are having any COVID-19 symptoms.

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

Click to learn more about COVID-19 symptoms listed at the Center for Disease Control and Prevention

  • Stay home if you’re sick. It is essential that you refrain from attending the conference if you are unwell. We have a refund policy in place for those who are unable to attend the conference due to feeling ill.
  • If you become ill during the conference, we ask that you self-quarantine in your hotel room. It is essential that you refrain from attending conference events if you are unwell. If you picked up your badge at the registration desk, no refund will be provided.

As public health conditions and national, state, and city guidelines change, we will remain flexible, adapting the latest recommendations and health protocols while keeping you informed of any changes to our attendance requirements.

What if I have been exposed to someone who has COVID-19 before the conference?

Stay home if you have been recently exposed to someone who has COVID-19 per the current quarantine guidelines

  • If you become ill during the conference, we ask that you self-quarantine in your hotel room. It is essential that you refrain from attending conference events if you are unwell. If you picked up your badge at the registration desk, no refund will be provided.

As public health conditions and national, state, and city guidelines change, we will remain flexible, adapting the latest recommendations and health protocols while keeping you informed of any changes to our attendance requirements.

What do I do if one of my kids gets ill during the conference?

For the health and safety of all attendees and participants, anyone who becomes ill during the conference should self-quarantine in their room or return home if feasible.

My child is too young for the vaccine or has not been vaccinated. Are they still able to attend the conference?

Since all children under the age of 12 are currently ineligible to receive the vaccine, they will need to show proof of negative COVID-19 test results taken within 72 hours before arrival to be able to attend the 2022 JEN Conference.

If children 12 and under become eligible to receive the vaccine, and their second dosage is administered on or before December 22, please email office@jazzednet.org to request the current status of the policy.

I am unable to get the vaccine for medical reasons. Can I still attend the conference?

If you have a medical exemption, you may still attend the JEN Conference by providing a negative COVID-19 test taken within 72 hours with an accompanying photo ID when picking up your badge at the registration counter. 

Will I be required to wear a mask at the conference?

Whether vaccinated or not, ALL individuals will still be required to wear a mask that covers the nose and mouth while inside the Exhibit Hall or a room that is being used to present a JEN Conference session, meeting, or performance. Performers and presenters may choose to wear or not wear a mask during their performance or presentation.

Masks must completely cover the mouth and nose.  Makeshift masks are not acceptable, including non-surgical paper masks, scarves, neck gaiters, shirts pulled up, and the like.

Jazz Education Network reserves the right to refuse entry or remove from the premises any individuals who do not adhere to these policies.

What is the refund policy?

We understand that your comfort levels may change in the coming months and, as a result, have expanded our refund policy. Should you feel ill or are no longer comfortable attending the conference for which you have registered, you may request a refund, at no cost to you.

    • Refund Requests will be honored on a case-by-case basis.
    • Refund Requests must be received by 12pm, January 4, 2022.

To Request a Refund please email support@jazzednet.org

CONDITIONS FOR REFUND
  • For approved refunds, a credit will be issued to the original method of payment used to make the original purchase.
  • Refunds apply to 2022 JEN Conference and Benefit Concert registrations only.

If you don’t see your questions answered above, please contact us:

 

office@jazzednet.org

or

312-781-6299